Alina Iacsa

Directed the full lifecycle delivery of IT projects focused on invoice digitalization (e-invoicing program), ensuring seamless integration and adoption across diverse business units.

Orchestrated collaboration between business stakeholders, technical architects, and external vendors to define project scope, functional requirements, and acceptance criteria, ensuring alignment with strategic objectives.

Managed project timelines, resource allocation, and risk mitigation strategies, meticulously monitoring contract budgets and technical requirements to ensure project adherence and financial control.

Spearheaded process efficiency improvements by optimizing invoice workflows and eliminating manual processing steps, significantly enhancing operational throughput and reducing errors.

Facilitated cross-regional team collaboration and engaged global partners to align processes and technology roadmaps, fostering a unified approach to project execution and change management.

Directed a high-performing team of 20+ direct reports across multiple seniority levels, fostering professional growth and ensuring consistent operational excellence.

Spearheaded European-level process improvement initiatives, significantly enhancing operational efficiency and standardizing best practices across various regions.

Managed the group budget, implemented robust KPI tracking, and enforced process governance, ensuring adherence to financial targets and operational standards.

Collaborated with regional directors in regular meetings to review capacity planning, analyze operational performance, and align strategic priorities, contributing to informed decision-making.

Oversaw the end-to-end recruitment process for the team, successfully building and scaling talent to meet evolving project demands.

Managed the successful implementation of low- to mid-complexity security projects, directly contributing to a reduction in Windows system vulnerabilities.

Provided critical support to the Technical Project Manager, coordinating complex remediation tasks and ensuring strict alignment with security requirements and standards.

Maintained comprehensive and compliant project artifacts and SharePoint repositories for multiple projects, ensuring data integrity and accessibility for team collaboration.

Organized and facilitated technical meetings, accurately documenting key decisions and action items to ensure clear communication and project progression.

Led and coordinated a team of over 10 Project Administrators, optimizing workload distribution and fostering strong team performance through effective coaching and goal setting.

Drove continuous improvement initiatives within the PMO, enhancing project administration processes and supporting ERP/process development to boost efficiency.

Ensured accurate and timely project entry and structured invoicing, maintaining strict alignment with PMO best practices and financial compliance.

Facilitated seamless collaboration and clear communication among local and remote project teams through structured meetings, enhancing project cohesion and delivery.

Managed recruitment and administrative functions, including timesheet management, to ensure operational continuity and support team growth.

Executed large-scale mega-projects across Europe utilizing PMO Waterfall methodology, ensuring full compliance, delivery discipline, and successful project completion.

Coordinated comprehensive commercial and technical project reviews with Project Managers and Project Engineers, facilitating critical decision-making and progress monitoring.

Oversaw operational excellence (OE) processes, managed purchase order (PO) interactions, and aligned manufacturing activities across diverse teams and factory operations.

Prepared essential project documentation, ensuring clarity, compliance, and effective communication for all stakeholders.

Maintained accurate, milestone-based invoicing and ensured up-to-date financial tracking and reporting, contributing to robust financial oversight.

Managed daily uploads of customer-provided employee benefits information to the Darwin platform, ensuring data accuracy and currency.

Resolved platform issues by effectively liaising with the technical team and escalating employee-related inquiries to the help-desk for prompt resolution.

Facilitated company onboarding and training programs, ensuring smooth integration for new suppliers and internal stakeholders.

Managed the creation, modification, and acknowledgment of purchase orders (POs) and scheduling agreements, ensuring compliance and efficiency.

Expedited PO deliveries for strategic suppliers, ensuring adherence to contractual requirements and maintaining optimal supply chain flow.

Resolved parked invoice-related issues, unblocking and releasing payments to ensure timely financial transactions and maintain strong vendor relationships.

Contributed to process improvement initiatives and supported the monitoring of supplier performance, enhancing overall procurement efficiency.